Medication Tracking That Keeps Up With You.
You know how to care for your animals. The challenge is keeping track of everything: multi-day courses, next-dose timing, and withdrawal periods for competition or sale. BreederHQ makes sure that record stays complete and accessible, without adding work to your day.
You already manage this. Here's what makes it complicated.
You know what the animals need. The challenge is keeping everything straight across multiple animals and schedules:
- • Multi-day treatment courses with doses that need to be logged individually
- • Different animals on different medications with different schedules
- • Withdrawal periods that must be tracked accurately for competition eligibility
- • Barn staff who need to know what to give, when, and to whom
- • Controlled substances that require proper documentation
- • Vets who ask for a medication history and get "let me check my notes"
A missed dose, a miscounted withdrawal day, or a lost prescription record can mean a failed drug test, a disqualification, or a conversation with your vet or buyer you'd rather not have.
The tools you've been using
Whiteboard in the barn or kennel
"Daisy - Bute 2x daily through Friday." Works until someone erases it, the schedule changes, or you have 15 animals on different meds.
Sticky notes and calendars
A note on the stall or kennel door. A reminder on your phone. A mark on the wall calendar. Three systems that don't talk to each other and none of them show dose-by-dose compliance.
Vet invoices in a drawer
The prescription is technically documented, somewhere in a stack of invoices. Finding it when you need it is the problem.
Spreadsheets
A column for date, a column for medication, a column for dosage. No connection to the animal's other records. No reminders. No withdrawal calculations.
Memory
"I'm pretty sure she finished her antibiotics last week." "When did we last deworm the goats?" You know the info, but pulling it up on demand, weeks later, across multiple animals, is where memory stops being enough.
Where those tools start to stretch thin
Withdrawal periods get miscalculated
An animal gets a dose on the 1st, clearance is the 11th. Then something comes up and they get another dose on the 5th. Now clearance should be the 15th, but if you're counting from the first dose, you think they're clear on the 11th. That four-day gap can mean a positive drug test at a show or an unhappy buyer taking home an animal that hasn't cleared.
Dose compliance becomes invisible
The vet prescribed 10 days of antibiotics. How many doses did the animal actually get? Did someone give Tuesday's dose? Did anyone log it? Without individual dose tracking, you're guessing about treatment completion.
Helpers and staff don't have the information
You know what needs to happen. But you're not always there. The information needs to be accessible to whoever is doing the administering, not locked in your head or your personal notes app.
Health records are incomplete
Your vet asks about medication history. You have vaccinations documented, but medications are scattered across invoices, text messages, and memory. The health picture is incomplete.
Group treatments have no audit trail
You dewormed 30 animals on Saturday. Which product? What dosage? Which animals? If a withdrawal question comes up or someone has a reaction, the details matter.
What it looks like when everything is connected
Course-based treatment logging
- • Each medication is a treatment course, not just a single entry
- • Record the medication, dosage, route, frequency, and duration
- • Check off individual doses as they're administered
- • See compliance: 7 of 10 doses given
Automatic withdrawal calculation
- • Withdrawal period recalculates from the most recent dose, not the first
- • Live countdown showing days remaining until clearance
- • Visual badge: red when active, amber when close, green when cleared
- • Visible everywhere: animal list, animal detail, health tab, dashboard
Next-dose reminders
- • System knows when the next dose is due based on frequency
- • Push notifications to the BreederHQ Mobile Companion app so you get reminded wherever you are
- • Overdue doses are flagged automatically
- • Dashboard agenda shows upcoming medications alongside breeding milestones
Group treatment support
- • Apply the same medication to multiple animals at once
- • Each animal gets its own treatment record for individual tracking
- • Lot and batch numbers recorded for traceability
Shareable health records
- • Full health report as a downloadable PDF
- • Email directly to your vet
- • Secure share link with PIN protection
- • Printable stall card with current medications and dosages
How BreederHQ brings it all together
Create treatment courses with dosage, frequency, and withdrawal information in the web app. Log each dose as it's administered from your desk — or from the BreederHQ Mobile Companion app when you're at the barn or kennel. Withdrawal periods recalculate automatically with every dose. Next-dose reminders push to the Mobile Companion so you never miss one. Upload vet documents and let Scout AI extract medication details. Generate health reports and share them securely with your vet, trainer, or a buyer.
Built-in templates for common medications across horses, dogs, cats, goats, sheep, and rabbits. Group treatments for herd-wide or kennel-wide deworming. Controlled substance logging with audit trails. Printable stall or kennel cards with current medications. A medication history that's actually complete.
Built for breeders who:
- • Show or compete and need accurate withdrawal tracking
- • Have helpers or staff administering medications
- • Manage multiple animals on different treatment schedules
- • Need to share health records with vets, trainers, or buyers
- • Do regular group treatments (deworming, fly control, seasonal protocols)
- • Want a complete medication history, not just vaccinations
This might be overkill if:
- • You have one or two pets and your vet handles everything
- • You don't compete and don't need withdrawal tracking
- • You rarely administer medications yourself
Frequently asked questions
What medications can I track?
Anything your vet prescribes or you administer. Antibiotics, anti-inflammatories, dewormers, hormones, sedatives, steroids, supplements, and more. The system comes with common medication templates for horses, dogs, cats, goats, sheep, and rabbits so you can get started fast.
How does the withdrawal period countdown work?
When you record a medication with a withdrawal period, BreederHQ calculates the clearance date automatically. The countdown updates every time you log a new dose, so the expiry is always based on the most recent administration, not just the start date. You'll see a red countdown badge that turns green when the animal is clear.
Can I track a multi-day treatment course?
Yes. Create a treatment course with the dosage, frequency, and duration in the web app. Then check off each dose as you give it — including from the BreederHQ Mobile Companion app at the barn or kennel. The system tracks compliance (how many doses were given out of how many were prescribed) and reminds you when the next dose is due. Reminders push to the Mobile Companion so you get notified wherever you are.
Does it handle batch medications like deworming?
Yes. Select multiple animals, choose the medication, and log it once. Each animal gets its own treatment record with individual dose tracking. Common for deworming, fly control, and seasonal treatments.
Can I upload a vet invoice and have it populate automatically?
Yes. Upload a prescription, vet invoice, or treatment plan (PDF or photo) and Scout AI extracts the medication name, dosage, frequency, and other details automatically. Review the pre-filled form and save. Scout also detects Coggins certificates and auto-updates your health records.
Can I share health records with my vet?
Yes. Generate a full health report as a PDF, email it directly to your vet, or create a secure share link with a PIN code. Share links expire after 72 hours and lock after failed attempts.
Does the Mobile Companion app support medication tracking?
Yes — and this is a great example of how the BreederHQ Mobile Companion is built. The companion has a quick-log screen designed for on-the-go use in the barn, kennel, or wherever you are: see your active treatment courses, tap to log a dose, and move on. Push notifications remind you when the next dose is due. Full course management (adding new medications, editing courses, configuring schedules) lives in the web app, where setup work belongs. The companion is for in-the-moment capture; the web app is where you run things.
Does it track controlled substances?
Yes. Controlled substances are flagged in the system. Every dose is logged with who administered it and when, creating an audit trail. Prescription and lot/batch numbers are tracked.
Related Workflows
Offspring Care
Weight tracking, anomaly alerts, neonatal dashboard.
Rearing Protocols
ENS, ESI, Volhard PAT, Gun Dog Aptitude testing, plus custom protocols for any species.
Nutrition Tracking
Daily feeding, supplement protocols, weight monitoring.
Free Puppy Deworming Schedule Generator
Generate species-specific deworming schedules.
Free Puppy Vaccination Schedule Generator
Generate species-specific vaccination schedules.