Stop Chasing Payments. Get Professional Invoicing.
"Did they pay the deposit?" "What's their remaining balance?" "How much have I spent on vet bills this year?"
If you're tracking finances in spreadsheets, notebooks, or your head-you're losing money. Professional invoicing and expense tracking is included with BreederHQ.
The Breeder Finance Problem
Breeding is a business, but most breeders track finances like a hobby:
- • Handwritten deposit logs that don't sync with anything
- • Venmo payments with no record of what they're for
- • Expenses scattered across receipts, bank statements, and memory
- • No idea if a litter was profitable until tax time
- • Embarrassing conversations asking clients what they owe
Generic accounting software doesn't understand breeding. It doesn't link invoices to litters, track deposits by waitlist position, or show revenue per breeding plan.
Professional Invoicing for Breeders
Create clear, professional invoices that clients can understand and pay:
Invoice Line Item Types
📄 Invoice Status Tracking
- Draft: Working on it, not sent
- Issued: Sent to client
- Partially Paid: Some payment received
- Paid: Fully paid
- Overdue: Past due date
- Void: Canceled
🔗 Link to Breeding Data
- • Anchor invoices to specific animals
- • Link to offspring groups/litters
- • Associate with breeding plans
- • Connect to service codes
- • Attach supporting documents
💳 Stripe Integration
Connect your Stripe account for seamless online payments:
- • Create Stripe invoices directly from BreederHQ
- • Clients pay via link in email or portal
- • Automatic payment status sync
- • Download PDFs for signed invoices
- • Void invoices when needed
Track Every Payment Method
Clients pay however is convenient for them. BreederHQ tracks it all:
Each payment record includes date, amount, method, reference number (for check numbers, transaction IDs, etc.), and automatic invoice balance updates.
Know Where Your Money Goes
Track every breeding expense with categories designed for your business:
🏥 Veterinary
Exams, testing, procedures, medications
📦 Supplies
Whelping supplies, collars, crates
🍖 Food
Kibble, raw, supplements
✂️ Grooming
Professional grooming, supplies
🐕 Breeding
Stud fees, semen, AI costs
🏠 Facility
Kennels, fencing, utilities
📣 Marketing
Website, photos, advertising
👷 Labor
Help, training, contractors
🛡️ Insurance
Liability, health, property
📋 Registration
AKC, microchips, licenses
🚗 Travel
Shows, pickups, vet visits
📁 Other
Everything else
Expense Features
- • Link expenses to specific animals
- • Track vendor information
- • Attach receipt images
- • Filter by date range, category, animal
- • Export to CSV for tax prep
See Your Financial Picture at a Glance
The financial dashboard gives you instant visibility into your breeding business:
Dashboard Metrics
📊 Breeding Plan Financial Rollups
Each breeding plan shows aggregated financial data:
- • Total revenue per litter
- • Deposit timing analysis (before/after birth)
- • Average price per puppy
- • Expenses linked to the litter
- • Profit/loss visibility
Run Your Breeding Business Professionally
Clear invoicing. Complete expense tracking. Financial visibility.
Frequently Asked Questions
What payment methods can I track?
BreederHQ tracks Cash, Check, Credit Card, Debit Card, ACH, Wire Transfer, PayPal, Venmo, and Zelle. Each payment can include a reference number for reconciliation.
Can clients pay through the platform?
Yes. With Stripe integration, clients can pay invoices directly through their portal. You can also create Stripe invoices that are sent via email with a payment link.
Does this replace accounting software?
BreederHQ handles breeder-specific invoicing and expense tracking. For full accounting (tax returns, depreciation, etc.), you may still want dedicated accounting software. Data exports make integration easy.
Can I export financial data?
Yes. Export invoices, payments, and expenses to CSV with configurable columns. Works with spreadsheets, accounting software, or your CPA.